PRIVACY POLICY

The COST Action FULLRECO4US attaches great importance to the protection of your personal privacy.

In this Privacy Statement, the Core Group of FULLRECO4US will inform you about the way in which it handles your personal data. FULLRECO4US reserves the right to make changes to this statement if needed, to address the needs and requirements of society, as well as abide by the relevant laws and regulations. Therefore, FULLRECO4US advises you to consult this statement regularly.

Identity of Processing Officer – Data protection officer details

The Core Group (CG) of FULLRECO4US, represented here by its science communication coordinator, is responsible for processing your personal data. The science communication coordinator has an office at Groenenborgerlaan 171, 2020 Antwerp and can be reached by email on pieter.billen – at – uantwerpen.be.

Guarantees for processing personal data

Your personal data is always treated in accordance with the applicable privacy regulations.

Personal data will only be collected and processed to provide the information requested or to provide an online service. Processing of personal data is limited to the intended objective.

Personal data will not be disclosed to third parties and will not be used for direct marketing, unless you have agreed to this yourself via an ‘opt in’.

FULLRECO4US takes the best possible security measures to prevent third parties from misusing your personal data.

Indirect processing of personal data

FULLRECO4US will, wherever possible, inform you about any indirect processing of personal data.  We will give information on the source of this personal data and the categories of personal data that are processed. For example, contact details are sometimes enriched with publicly available information, such as through LinkedIn.

Purpose and legal basis for the processing of your personal data

Registration for events

To facilitate events, FULLRECO4US processes the personal data provided during registration. Following an event registration, your personal data can be used, with your permission, for further information on current developments, conferences, seminars and other events. Your personal data can also be used for the reporting of activities of the COST Action.

Legal basis: contractual agreement – consent

Applications for STSMs

When applying for a short term scientific mission (STSM), your application file with personal data may be shared with the COST Action leadership, however without further distribution and with the sole intent of judging and selecting the applications. The various CG members are committed to delete you personal files after the selections are made. You application will be stored centrally by the STSM coordinator for the duration of the COST Action for reporting purposes. Your personal data may be used, with your permission, for further information on current developments, conferences, trainings, seminars and other events, or to notify you about upcoming STSM opportunities.

Legal basis: contractual agreement – consent

Storage period

FULLRECO4US CG never stores personal data for longer than necessary. The maximum storage duration is 5 years, or until 2027, which corresponds to the end of the funded COST Action FULLRECO4US.

Rights of the person concerned

As a concerned party you have the right to see your personal data, as well as to request a correction, removal or limitation thereof. To this end, please send a request to the scientific communication coordinator by email.

As a concerned party you also have the right to transfer your personal data either to yourself or to a new controller, as far as it is technically possible. If you do want to do this, you must make this known in advance.

Withdrawal of given consent is always possible without this affecting the lawfulness of the processing of personal data as this is on the basis of the permission previously granted.

To exercise your rights as a concerned party, you can write to the scientific communication coordinator.

As a concerned party, you have the right to file a complaint with the Data Protection Authority (GBA).

Data breach

Did you notice a data breach concerning personal data managed by FULLRECO4US? Please contact the scientific communication coordinator.

Website, comments and media

Our website address is: https://fullreco4us.eu.

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Cookies

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

If you request a password reset, your IP address will be included in the reset email.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

Where we send your data

Visitor comments may be checked through an automated spam detection service.